UCPath Makes Progress in Centralizing UC Payroll and HR Resources
Posted: June 29, 2012
A SYSTEMWIDE PROJECT to develop a unified payroll and human resources system for all UC campuses and medical centers is proceeding with planning and implementation at the Office of the President as well as at the Wave 1 campuses.
UCPath (Payroll, Academic Personnel, Timekeeping and Human Resources) is part of the UC Working Smarter Initiative, which is designed to identify, promote, and adopt the best administrative practices within the UC system.
UCSB is a Wave 3 campus, and scheduled to launch the UCPath system in October 2014. Wave 1 campuses include UCLA, UC Merced, UC Santa Cruz, and the Office of the President.
Riverside has been selected as the location for the UCPath Shared Services Center, which will process all routine transactions related to payroll, benefits, leave management, and workforce administration for UC's 10 campuses and five medical centers.
UC considered a number of factors in choosing to place the center in Riverside, including the proximity of UC staff, local housing and cost of living factors, the availability and condition of scalable office space, and the support of local leadership.
"UCPath is expected to provide a more streamlined transaction and reporting capability in the future," said Gene Lucas, executive vice chancellor. "UCPath is proceeding with planning and implementation activities at the systemwide level as well as at the Wave 1 — first adopter — campuses. Our campus is slated for a Wave 3 implementation, allowing us time to get our new financial system up and running before taking on implementation."
In other UCPath developments, Subject Matter Experts (SME's) in personnel and payroll units from each UC campus and medical center have participated in Business Process Mapping (BPM) sessions in preparation for integrating local campus business processes with the services provided by the UCPath Center and the new PeopleSoft system. Among the business processes mapped were workforce administration, payroll, commitment accounting, benefits, compensation, and absence of management processes.
SME's from UCSB who worked on the first round of business process mapping include Catherine Luinstra-Ulster, Lisa Romero, and Melinda Crawford from human resources; and Connie Feeley, Dale O'Donnell, Jim Corkill, Jo Ann Stark, Lou Browdy, and Sona Baboolal from accounting services.
In addition, John Talbott, professor of history and associate vice chancellor for academic personnel, has joined the UCSB UCPath Project Team. The project team is responsible for coordination campus involvement in current systemwide activiity, as well as beginning to plan campus activities that will take place between now and October 2014. Talbott's participation will ensure that the implementation process addresses the concerns of academic employees.
More information about UCPath is available at https://it.ucsb.edu/projects/ucpath. More information about the Working Smarter Initiative can be found at http://workingsmarter.universityofcalifornia.edu.